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Maricopa Food & Aid Distribution Non-Profit Assistance Program

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Background Information

The Maricopa Food & Aid Distribution Non-Profit Assistance Program is a funding program designed to assist Maricopa non-profits providing food and aid for those impacted by COVID-19. The following expenses will be considered:

• Costs related to the purchasing of personal protection equipment (PPE) and other materials that help adhere to recommended COVID-19 health practices
• Rent/mortgage payments from March, April and May 2020 due to financial burden caused by COVID-19
• Other expenses including capital needs to enhance present and future capabilities. 

Outside of this program, we have additional resources on our Business Resources page that be beneficial to your non-profit.

This program is made possible by the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act passed by congress and signed into law on March 27, 2020. The City has explored, with public input, how best to utilize some of our allocation to support local nonprofits. The Mayor and City Council has allocated approximately $350 thousand of the City's CARES Act funds for food & aid distribution non-profit assistance.

The City will award funds under the Program in its sole and absolute discretion and there will be no right for an Applicant to appeal the decision of the Committee, City Manager, and/or City Council. Any application submitted not in accordance with the Program Criteria outlined below may be deemed ineligible for award. 

Maricopa Food & Aid Distribution Non-Profit Assistance Program Process

  1. Read the program criteria and frequently asked questions below.
  2. Fill out your application and submit all necessary documentation by Monday, July 6 at 6:00 PM.
  3. Wait for correspondence. A decision will be made by City Council on July 16, at which time you will be emailed from EconomicDevelopment@Maricopa-AZ.gov detailing the possible awarding of funds.

Program Criteria

  1. Only non-profits who did provide or are providing food or aid to those impacted by COVID-19 will be considered. 
  2. Along with the completed application, applicants must submit invoices or bills for costs related to the purchasing of personal protection equipment (PPE) and other materials and expenses that help adhere to recommended COVID-19 health practices and/or financial hardship paying rent/mortgage payments dated after March, April and May 2020 due to financial burden caused by COVID-19.
  3. Along with the completed application, applicants must submit a W-9 Form from the IRS. If you do not have one, you can find this simple form at the IRS website: https://www.irs.gov/pub/irs-pdf/fw9.pdf
  4. After being awarded funds, non-profits must provide documents showing any awarded funds were allocated as stipulated.
  5. Any non-profit awarded funds must consent to the City of Maricopa publishing statistics and success stories related to the program.
  6. Any applicant awarded funds pursuant to this Program must enter into an agreement with the City outlining the terms and obligations of such award.

Selection Process

The City of Maricopa will establish a review committee to review submissions and recommend the distribution of funding. The recommendations will be presented to the full City Council for final approval.

All eligible non-profits (detailed above) are welcome to apply. As funding is limited, non-profits that will be prioritized during the selection process include those that:

  • Have physical space in Maricopa
  • Were impacted by Arizona Executive Orders that mandated closure or limited services
  • Have not received funding or COVID-19 related assistance through a federal program such as the Small Business Administration’s Paycheck Protection Program (PPP) or Economic Injury Disaster Loans (EIDL) Emergency Advance

Evidence of false statements may result in denial of application and/or legal prosecution.

Distribution of Funds

After funds are distributed City staff will meet with you to check on the status of your non-profit, review the funds awarded were allocated as stipulated, and publish statistics and success stories detailing the impact of the funds awarded to your non-profit. Upon verification of the agreed-upon terms, City Council will determine if the loan will be forgiven, acting as a grant. Funds not used as stipulated will be owed to the City.

Frequently Asked Questions

What is the funding amount I can receive?

The funding amount is contingent upon the amount of applications received and available funding to meet requests during the application period.

When is the deadline for applications?

The application deadline is Monday, July 6 at 6:00 PM. All applications and verification documents must be submitted at that time or the application will be considered incomplete. Technological or other submission difficulties will not excuse the requirement that the application be submitted by the deadline. We encourage you to submit early to avoid surprises.

I run multiple non-profits. Can I apply for assistance more than once?

If you have multiple, eligible non-profits that are separate legal entities in Maricopa, you may submit a separate application for each non-proft.

When and how will I hear if my application was successful?

A decision will be made by City Council on the week of July 16, at which time you will be emailed from EconomicDevelopment@Maricopa-AZ.gov detailing the possible awarding of funds. The City of Maricopa will utilize email to communicate with all applicants. Be sure to check your email regularly, including spam folders. We recommend you add EconomicDevelopment@Maricopa-AZ.gov to your contact list to make sure you receive updates. By submitting a complete application you will opt into general email updates as the program proceeds, in addition to specific updates on your application.

What if I don’t have an Employer Identification Number (EIN)/Tax ID?

In Arizona, sole proprietors with no employees can use their social security numbers (SSN) as an EIN. If you are using a social security number instead of an EIN, do not submit your social security number in the EIN field of the application. To ensure security, please submit your social over the phone by calling 520-316-6990.

How do you calculate “Full-time Equivalent” staff?

The definition of full-time equivalent (FTE) is the hours worked by one staff member on a full-time basis.  Therefore, two part-time positions (.50 FTE) could be used to equate to 1 FTE.  On an annual basis, an FTE is considered to be 2,080 hours, which is calculated as: 8 hours per day x 5 work days per week x 52 weeks per year = 2,080 hours per year.

I am having problems completing the form online. Can I print the form and deliver it or mail it?

You may drop off your application and documentation at City Hall, but you will need to schedule an appointment to ensure a member of our application team is available to receive your documentation and confirm submission. Call 520-316-6990 or email EconomicDevelopment@Maricopa-AZ.gov if you need to schedule a time to drop off your application. Applications will need to be complete with all corresponding documentation present. Partial applications will not be accepted.

Contact Us for Assistance

Need help? Contact us prior to the application closing date Monday, July 6 at 6:00 PM and our team will be happy to assist you over the phone, via email, or you can request an in-person or Zoom meeting for assistance submitting your application. Call 520-316-6990 or email EconomicDevelopment@Maricopa-AZ.gov for application assistance.

Non-Profit Application

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